Grantseeking Follow-Up
last updated September 1, 2003

The application process does not end with the submission of the application. Every successful application should be followed with a thank-you letter. The successful grantee will also need to find out about the funder's reporting requirements and should send a report of some kind even if none is specifically requested. The grantee should try to keep the funder fully informed of developments in the project—successes, as well as challenges. It is important to honor the grant agreement, and if changes to the budget or program are necessary, the grantee should inform the funder promptly. In their overview of "donee good practices," Chad T. Green and Yvette Castro-Green also recommend keeping receipts for every expense, sending all progress reports on time, publicizing the funder's support at every opportunity, and returning all remaining funds.

From Writing Winning Grant Proposals Step by Step: Wirth Practice Exercises and Sample Models for NGOs in the Baltics Seeking U.S. and Western European Grants 55.

Even unsuccessful applications are an opportunity, not a rejection. It may be worthwhile to send a note to the funder to thank him or her for consideration of the proposal. Unsuccessful applicants who are unsure why the proposal was not selected may also follow-up with the funder and ask what might be improved in the future. The applicant can maintain the contacts established at the foundation, and thank them individually, as appropriate.